The venue is suitable for community groups, private functions, children’s parties and corporate team-building events. Hall capacity: 100.
Booking provides the use of:
tables and chairs
barbecue (for outside use)
terrain and petanque equipment:
boules, rings, cochonnets and scoreboards
Community Group - $25 per hour
Charity Function - $25 per hour
Children’s Party - $50 per hour
Private Function (non corporate) - $65 per hour
Small Corporate Function (up to 30 people) - $100 per hour
Large Corporate Function (over 30 people) - $20 per person
The club does not have a liquor licence. All alcohol is BYO.
The club rooms are not available to groups under 25 years of age (other than children's parties).
Please read the Terms & Conditions before you make a Booking Request.
The Terms & Conditions must be accepted before booking can be confirmed.
For bookings of children's parties, private and corporate functions a deposit of $100 is required before booking can be confirmed.
Performance Bond: Bookings finishing later than 6.00pm may require a bond of $500 in addition to the normal hire deposit. This bond is to ensure the Hirer meets all the Terms and Conditions of hire.
Come and view the venue
Before booking, the venue may be viewed on Club days:
Thursday 9.30am - 12 noon, or Tuesday 9.30am - 12 noon (except the third Tuesday of the month) or other times by arrangement.
Fill out the form below and we will contact you with availability and confirmation. Bookings can only be made by submitting the Hall Hire Application Form. For information email: email@example.com
Hall Hire Application Form
Terms and Conditions of Hire
At Herne Bay Petanque Club (HBPC)
HBPC undertakes to provide the premises to the Hirer and allow access and use during the hire period on the following terms:
a. That the premises will only be used for a private function and no alcoholic liquor be sold on the premises.
b. That the Hirer be accountable and responsible to HBPC for any injury, damage or loss to the premises including the petanque terrains and other property of HBPC by persons in attendance at the function.
c. That the Hirer may use the petanque terrain and boules during the hours of hire for the purpose of playing petanque only.
Any breach of this agreement may, at the option of HBPC’s representative, cause this agreement to be terminated upon verbal notice to the Hirer or the Hirer’s representative.
The Hirer agrees to recognise that the facilities offered are in a residential area and that the HBPC values maintaining good relations with our neighbours. We seek the active cooperation of the Hirer in maintaining and supporting goodwill to our neighbours, to manage the group attending and by strict adherence to the Terms and Conditions.
To use the premises for the purpose of a social function in accordance with these conditions of hire whilst maintaining an acceptable level of conduct, to respect the premises and leave them in the same general condition as they were at the time of taking possession under this agreement.
Smoking is not permitted in clubrooms or on the terrains. Attendees are to put cigarette butts in receptacles provided.
To ensure that any amplified sound system is turned off by 10.00pm and that noise levels do not exceed those permitted by Auckland Council.
To report immediately to HBPC’s representative any damage to the premises or the terrains and to make good or reimburse HBPC upon demand for any cost involved in repair or reinstatement.
To use the entrance key provided solely for the time and purpose designated in this agreement and promptly return the key at the conclusion of the hire into the slot in the office wall.
To ensure that the premises are vacated promptly at the conclusion of the hire period and that the premises are left in a safe condition, with lights, heating and taps turned off, all doors and windows secured.
To remove from the property all rubbish including recyclable rubbish, such as plastics and bottles, from the function.
The consumption of alcohol brought to the property is only to take place within the area of the HBPC facilities, i.e. no drinking in the adjacent public park.
The Hirer is to provide a mobile phone contact number and ensure that contact is possible throughout the duration of the event.
Failure to follow any of the above Terms and Conditions of hire will result in forfeiture of the $500 Performance Bond.
If between the date of the agreement and the date of the function referred to in this agreement, the Hirer or Hirer’s representative advises HBPC or HBPC’s representative in writing that the function will not proceed then the agreement will be regarded as terminated from the date of such notification provided however that HBPC shall retain the deposit paid to a maximum of $100.
The Hirer acknowledges that any circumstances beyond the control of the HBPC which render the premises unavailable which will negate this agreement.